Lack of focus can be one of the most frustrating things when you have to get things done. Lack of focus affects your ability to balance your priorities. Tasks on your to-do list that are critical and require immediate action should be done first. These are your top priority activities that, when completed, make the biggest difference in your life.
To regain some focus when your list is out of control, try these 3 steps:
- Simplify your to-do list. Decide what needs to be completed now, someday, or can be tossed in the dump pile. The dump pile is for all activities are no longer important and don’t need your attention right now. Let go of things that don’t matter so you have more time for the things that do.
- Create time blocks in your schedule. After you have simplified your to-do list, you want to set up time blocks during the week where you will focus your attention on a particular activity. For example, for the first 90 minutes of my day, I follow up on client requests.
- Shift your mindset. Instead of focusing your energy on the lack of time you have during the day, start focusing on what you can Accept your limits and ask for help when needed. Have confidence that once you master prioritizing your time, you will have more focus.
Then, implement these simple tips to boost your prioritizing skills and productivity:
- Create daily routines. Always keep a list of your top-priorities that need to be actioned right away. Use a daily scheduler to help you keep track of your time and all of your commitments. Spend time each night focusing on your own self-care. Life should not always be about work. Make time to play and have fun.
- Find Your Mojo. Decide what elements motivate you each day to get your tasks done. What will be the end results? Use this mojo to create momentum that will drive you forward each day.
- Disconnect from your devices. Each night limit the time you spend online, making calls, or following up on emails. Take time to mediate before you go to bed or read a good book. It’s good to take time for yourself and disconnect from your responsibilities. Otherwise, you will be running on high speed non-stop. This will affect your energy and will result in lack of focus.
- Take breaks throughout your day. Downtime restores your ability to concentrate.
- Organize your day. Plan your time in chunks with each priority in mind and turn off all distractors. This is facebook, twitter, email, online games etc. You’ll be less likely to become sidetracked by these distractions if they are turned off. You will also find that you are more productive.
- Write it down. When you put your priorities down on paper or an online tool; it will help you stay on track. You’ll be able to see your progress and it will also make you more accountable.
- Ask for help. We all accomplish more working together. Practice delegating at the office and at home. Divide up complex projects so everyone can draw on their individual strengths.
Start by directing your energy and attention on activities that align with your personal or professional goals. When you establish your priorities you will start to feel less frazzled and more focused. You will be able to get the job done and be able to check things off your to-do list.